HAPO Community Credit Union Candidate Privacy Policy

HAPO Community Credit Union ("HAPO," "we," "our," "us," or “Credit Union”) respects your privacy and is committed to protecting the personal information you provide during the recruitment and hiring process. This Candidate Privacy Notice explains what information we collect, how we use it, who we share it with, and how we protect it.

When you apply for a position with HAPO, we may collect personal information including:

Contact Information

• Name
• Mailing Address
• Email Address
• Telephone Number
• Other contact information you provide

Professional Information

• Resume or curriculum vitae (CV)
• Employment History
• Educational background
• Skills, qualifications, and certifications
• Professional licenses and credentials
• References and reference check information

Recruiting and Assessment Information

• Job applications
• Interview notes and feedback.
• Assessment or testing results, where applicable.
• Recorded business calls, meetings, or video conference recordings, where applicable.
• Salary expectations and compensation information voluntarily provided by you.

Employment Eligibility Information

• Work authorization status.
• Personal Information necessary to confirm your eligibility for employment, which may include without limitation: date of birth; Social Security number; driver’s license, passport, or other government identification number; employee identification number; photograph; signature.
• Background screening information, where permitted by law and with any required consent.
• Results of reference checks, eligibility checks, and background checks.

Demographic Information

• Age
• Gender, gender identity, or gender expression
• Race, ethnicity, national origin
• Military or Veteran status
• Medical condition, physical or mental disability status
• Marital status or pregnancy
• Other demographic information permitted by law

To the extent such information is disclosed or made known to us, HAPO complies with the Equal Employment Opportunity Act and other applicable state and federal law, as more fully described below.

How We Use Your Information

We use applicant information to:

• Evaluate qualifications for current and future employment opportunities
• Communicate with you regarding your application and recruiting activities
• Schedule and conduct interviews
• Verify employment history, education, credentials, and references
• Conduct background screenings where appropriate and permitted by law
• Manage and administer the recruitment and hiring process
• Meet legal, regulatory, and reporting obligations
• Improve our recruiting processes and applicant experience
• Consider applicants for future employment opportunities

Equal Employment Opportunity Monitoring

Demographic information is maintained separately from hiring decision information whenever appropriate and is accessible only to authorized personnel with a legitimate business need.

Sharing Your Information

Your information may be shared with:

• Human Resources personnel
• Recruiters
• Hiring managers and interview participants
• Executive leaders involved in hiring decisions
• Third-party service providers that support recruiting, applicant tracking, assessments, or background screening
• Government agencies, regulators, law enforcement, or other parties when required by law

If you become employed by HAPO, information collected during the application process may become part of your employment record.

Withdrawal of Consent

You may request that your applicant profile no longer be considered for future employment opportunities, subject to applicable retention requirements.

Your Choices

Providing information during the application process is voluntary. However, failure to provide certain requested information may limit our ability to evaluate your qualifications or consider you for employment.

Equal Employment Opportunity Statement

We may update this Candidate Privacy Notice from time to time. Any changes will be posted on this page with an updated effective date.

Contact Us

If you have questions about this Candidate Privacy Notice, wish to exercise your privacy rights, or would like additional information about how your personal information is handled during the recruiting process, please contact: